Southborough Advisory Committee - southboroughadvisory

Re: Meeting reminder 5/15/2013 7:30pm

Probably would help if I sent all the of the email.

sorry about that

John

Brian,

I will possibly looking of a transfer of between $20,000 and $30,000 to cover the additional cost to back fill shifts. I don’t have a hard number because I am trying to get an idea of who is taking pay for holiday time and who will be taking time off. I have requested that everyone let me know by the 15^th.

Reasons for overage:

1. One member has been out on IOD then sick leave since the end of July leaving only one of the four groups with five personnel.

· Two groups of 5 represents 28%-30% of backfill coverage

· One group of 5 represents 15%-18% of backfill coverage

2. Tropical Storm Sandy was an extraordinary event that resulted in $9,837.29 in additional OT coverage.

3. An additional member is out on extended sick leave due to an injury leaving no 5 member groups. He has been out since 2/25/13 and will be out of work until the end of June.

4. Three new members were hired in July 2012 and one member is attending the 12 week fire academy(start date 4/2/13 – end date 6/21/13) Attendance of the fire academy is a requirement per the collective bargaining agreement and this member was scheduled since August 2012.

· Items 3 and 4 has left the department with three shifts of 4 members and one shift of 3 members. The minimum safe staffing level is 4 and most of the shift with 3 members is being backfilled, covered by the Fire Prevention Officer or qualified call member.

Probably a longer response then what you wanted but should answer most of the reasons for the overage.

Joe

From: Kathy Cook <kcook@fusiongroupinc.com>
To: John Wood <jwood01772@yahoo.com>
Sent: Tuesday, May 14, 2013 11:32 AM
Subject: RE: Meeting reminder 5/15/2013 7:30pm

John,

What are we to “see below” about with respect to fire OT?

Kathy

Kathryn M. Cook

The Fusion Group, Inc.

132 Turnpike Road, #100

Southborough, MA 01772

508-787-1000 x 226

508-380-3526 (Mobile)

508-787-1059 (Fax)

kcook@fusiongroupinc.com

IRS Circular 230 Disclosure: We are required to advise you that any tax advice contained in this communication (including any attachments) is not intended or written to be used, and cannot be used by any taxpayer (i) for the purpose of avoiding any penalties that may be imposed under the Internal Revenue Code, or (ii) in promoting, marketing or recommending any entity, investment plan or arrangement, or any other transaction or matter discussed herein to any taxpayer other than the intended recipient hereof.

From: John Wood [mailto:jwood01772@yahoo.com]
Sent: Tuesday, May 14, 2013 11:23 AM
To: S Stivers; JB2 Butler; Jim H; Karen M; southboroughadvisory@sfly.com; B Shea; C Reynolds; Kathy Cook; tjlangella@msn.com
Subject: Meeting reminder 5/15/2013 7:30pm

Hi All,

Please see the email below that I have received from Brian in regards to up coming reserve fund transfers. Also this is a reminder for our meeting tomorrow night at 7:30 Cordaville hall rm B

Thanks John

Hello –

Please see below for potential reserve fund transfers and brief explanations.

1. $11,025: Liability Insurance – No estimates from carrier before budget set. Amount was higher due to increased claims last year.

2. $30,000: Fire OT – see below

3. $12,000: Elections – additional election this year, MAY get reimbursed from the state at a later date.

4. $19-50,000: Facilities – the operating budget will be at least 19K short, and Phil’s maintenance article the past two months had several unexpected projects come thru that have totaled approx. 45K.

5. $5,000: DPW – may need this amount to fund OT needed for personnel at the transfer station. There has been a health issue with one employee. Karen will know if she requires this in 3 weeks or so.

As you probably know, more accurate totals will be known about mid-June. The above is really just a very rough summary so we may give the Committee some inkling of what might come down the road shortly.

Please pass on to your fellow Committee members – and if anyone has questions right now that we can get ahead of regarding this please forward them to me.

Thanks,

Brian Ballantine

----- Forwarded Message -----
From: Brian Ballantine <bballantine@southboroughma.com>
To: John Wood <jwood01772@yahoo.com>
Sent: Monday, May 13, 2013 4:27 PM
Subject: FW:

Please add to your list – thanks.

From: David Gusmini
Sent: Monday, May 13, 2013 4:17 PM
To: Brian Ballantine
Subject:

Mr. Ballantine,

Per your question of departmental budget salary shortfalls which must be presented to the Advisory Committee please note the following;

Building Department salary shortfall - $2606.29

Zoning Department shortfall - $ 1794.65

Totaling – $4400.04.

These have occurred because the administrative assistant quit and the department had to hire temporary help to cover the office and also pay someone for training the new Admin. Assistant.

I do not expect to have any such overages next year.

Thank you.

David G Gusmini CBO

Building Commissioner / Zoning Officer

Southborough Town House

17 Common Street

Southborough , Ma 01772

Please be advised - The Attorney General has determined all e-mail are considered Public Record

Meeting reminder 5/15/2013 7:30pm

Hi All,

Please see the email below that I have received from Brian in regards to up coming reserve fund transfers. Also this is a reminder for our meeting tomorrow night at 7:30 Cordaville hall rm B

Thanks John

Hello –

Please see below for potential reserve fund transfers and brief explanations.

1. $11,025: Liability Insurance – No estimates from carrier before budget set. Amount was higher due to increased claims last year.

2. $30,000: Fire OT – see below

3. $12,000: Elections – additional election this year, MAY get reimbursed from the state at a later date.

Please pass on to your fellow Committee members – and if anyone has questions right now that we can get ahead of regarding this please forward them to me.

Thanks,

Brian Ballantine

----- Forwarded Message -----
From: Brian Ballantine <bballantine@southboroughma.com>
To: John Wood <jwood01772@yahoo.com>
Sent: Monday, May 13, 2013 4:27 PM
Subject: FW:

Please add to your list – thanks.

From: David Gusmini
Sent: Monday, May 13, 2013 4:17 PM
To: Brian Ballantine
Subject:

Mr. Ballantine,

Per your question of departmental budget salary shortfalls which must be presented to the Advisory Committee please note the following;

Building Department salary shortfall - $2606.29

Zoning Department shortfall - $ 1794.65

Totaling – $4400.04.

These have occurred because the administrative assistant quit and the department had to hire temporary help to cover the office and also pay someone for training the new Admin. Assistant.

I do not expect to have any such overages next year.

Thank you.

David G Gusmini CBO

Building Commissioner / Zoning Officer

Southborough Town House

17 Common Street

Southborough , Ma 01772

Please be advised - The Attorney General has determined all e-mail are considered Public Record

meeting wed 5/15

Hi,

I will be posting a meeting for Wed 5/15 @7:30pm cordaville hall.

Let me know if anyone has any items that they would like on the agenda

John

Re: Meeting in mid May

Good idea. The only Wednesday I could do it would be 5/22.

Kathy

Kathryn M. Cook

The Fusion Group, Inc.

132 Turnpike Road, #100

Southborough, MA 01772

508-787-1000 x 226

508-380-3526 (Mobile)

508-787-1059 (Fax)

kcook@fusiongroupinc.com

From: John Wood [mailto:jwood01772@yahoo.com]
Sent: Tuesday, April 23, 2013 12:34 PM
To: S Stivers; JB2 Butler; Jim H; John wood; Karen M; Tim Langella; southboroughadvisory@sfly.com; B Shea; C Reynolds; Kathy Cook
Subject: Meeting in mid May

Hi All,

I was planning on setting up a quick meeting in mid May to discuss how this year went and what we would like to accomplish next year. I was thinking on a Wed night t avoid the planning board meetings on Mondays and the selectmen on Tuesdays. any thoughts?

John

Meeting in mid May

Hi All,

John

meeting reminder 6pm rm 186 faculty dining rm

Hi All,

We will be meeting at 6pm in rm 186. Phil will be in to discuss the cost of the generator and then OSPC will be in at 6:20 to discuss street approval.

See you soon,

John

PDF of advisory report

Hi,

Here is the pdf of the advisory report. Please review and let me know if anything needs to be added

Thanks

John

Attachments:

Advisory TM Rep 4 8 13 final comments 4-5.pdf

Fwd: From Eric Fwd: Barn Hallow Open Space

Hi,

This was Erics observations on todays site walk.

John

----- Forwarded Message -----
From: Freddie <fg481@verizon.net>
To: John Wood <jwood01772@yahoo.com>
Sent: Thursday, April 4, 2013 7:32 PM
Subject: From Eric Fwd: Barn Hallow Open Space

Good recap

Sent from my iPhone

Begin forwarded message:

From: "Eric Denoncourt" <edenoncourt@southboroughma.com>
Date: April 4, 2013, 4:14:16 PM EDT
To: "Andrew Mills" <mills.asm@gmail.com>, <Dana.Cunningham@necs.biz>, <Donald.Morris@Hanscom.AF.mil>, "Kathy Bartolini" <kbartolini1@gmail.com>, <paulcimino6@gmail.com>
Cc: <brosenblum@southboroughma.com>, <carl.guyer@gmail.com>, <fg481@verizon.net>, "Vito Colonna" <vc@csei.net>, <frank@brendonhomes.com>, "Christopher M. Lucas" <cml@lucasenvironmental.net>, "Mark Purple" <mpurple@southboroughma.com>, <aldoc.esq@comcast.net>
Subject: Barn Hallow Open Space

Hello,

This afternoon we conducted a site walk of the Open Space at the Barn Hallow Subdivision.

Attendees: Vito Colonna, Connorstone; Eric Denoncourt, Town Planner; Frederica Gillespie; Open Space Preservation Commission; Carl Guyer, Conservation Commission; Christopher Lucas, Lucas Environmental; Frank Noel, Brendon Properties; and Beth Rosenblum, Conservation Administrator.

Based my observations and notes, attached is a mark-up of the acceptance plan and here is a list of encroachments. Please note that this is only my observation and not a compilation from all attendees at the site walk.

- Drainage & Landscape Easement @ corner of Fisher Road & Barn Lane: Decorative wood sign advertising the subdivision.
- 2 Barn Lane, Lot 2A: Corner of fence, portion of lawn, and part of a lawn clippings pile within the open space.
- 6 Barn Lane, Lot 6: Lawn extends into the open space.
- 8 Barn Lane, Lot 8: Lawn extends into the open space.
- 11 Barn Lane, Lot 11: Lawn & fence running along most of the rear property extends into the open space. Swing set is located partially within the open space.
- 9 Barn Lane, Lot 9: Lawn & fence running along northern property boundary extends into the open space. Swing set and raised garden located partially within the open space.
- 4 Nipmuc Lane, Lot 2: Lawn extends into the open space to the stone wall.
- 6 Nipmuc Lane, Lot 6: Lawn extends into the open space and there is a low stone wall/pile along the back edge of the lawn within the open space.
- 5 Nipmuc Lane, Lot 5: Lawn extends into the open space.
- 3 Nipmuc Lane, Lot 3: Fill w/ some erosion extends into the open space. There is a PVC pipe (foundation drain?) coming out of the slope into the open space.

Beth has printed copies of this email and the attached plan for distribution at tonight’s meeting.

regards,
Eric

Eric Denoncourt
Town Planner
Town of Southborough
Ph. 508-485-0710
- Ext. 3028

Attachments:

Barn Hallow - Open Space Site Visit.PDF

Photo of open space from Fredies email

Went on site walk to Barn Lane/Nipmuc open space this afternoon. Almost every abutting property had encroached into the open space. Some encroachments more easily remedied than others. Two had installed extensive fencing enveloping the open space into their back yards. All of the lawn in the front of the picture is an encroachment. If you can enlarge the picture below, Eric is standing on the boundary marker for the next yard. The play structure inside the fence is in the open space, and if you can see to the house beyond, almost all of their fenced in "back yard" is open space.
Planning Board and Con Com areqm meeting tonight to discus, Aldo will be there also. Meme and I will attend although not asked. The OSPC will likely have a position for town meeting that may be different than what the PB and the Con Com come up with tonight.

Attachments:

image.jpeg

Open space

Hi I got the following email from Freddie. the photo wasn't attached but I can get the gist of what she is saying.

I invited Her and planning to present their positions to us on Monday at 6:20. Phil and Neal Aspesi will be at our meeting at 6 to talk about the generator.

John

Went on site walk to Barn Lane/Nipmuc open space this afternoon. Almost every abutting property had encroached into the open space. Some encroachments more easily remedied than others. Two had installed extensive fencing enveloping the open space into their back yards. All of the lawn in the front of the picture is an encroachment. If you can enlarge the picture below, Eric is standing on the boundary marker for the next yard. The play structure inside the fence is in the open space, and if you can see to the house beyond, almost all of their fenced in "back yard" is open space.
Planning Board and Con Com are meeting tonight to discus, Aldo will be there also. Meme and I will attend although not asked. The OSPC will likely have a position for town meeting that may be different than what the PB and the Con Com come up with tonight.

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