Southeast Fountain Elementary PTO - southeastfountainelementarypto

Southeast Fountain Elementary School

PTO Minutes

Date:  April 9, 2012  Time:  6:30pm-7:30pm       Location:  SEFE- Cafeteria

Officers Present:          Members/Visitors Present:

Kelly Merryman, President       Alison Acton

Debbie Robinson, Vice President                    

Sunshine Williams, Treasurer     

Erica Crane, Teacher Representative

Karmen York, Secretary

Faculty Present:

Requests:                   

Ø  12.8.11 - PTO has requested that Eric get together a quote to present at the January meeting for 15 computers for the 2^nd grade.  The computers will be purchased using the profits from the fall trash bag sale.  1.12.12 Quote of $8,800 approved. 2.9.12:  Order being faxed by Eric Cunningham 3.9.12:  Computers have arrived and Eric is working on installing 4.9.12 Installation complete – received thank you cards from Mrs. Peevler’s class. 

Ø  12.8.11 – Mrs. Spence mentioned that the school may need assistance in the near future purchasing book sets for a new book room.  1.12.12 Tabled until late May

Old Business:                

Ø  501-C3 Status – 4.12.11 Submitted first round of paperwork.  Kelly and Sunshine working on getting our financial projections, expenses and revenues, for current year and next 2 years.  This is the next step in the paperwork process. – 5.11.11 waiting on approval of application. 9.8.11 Kelly is checking on this. 10.13.11 – Kelly recovered crashed computer information and resubmitted to 501-C3 Company.  Waiting on further instructions.  11.10.11 Kelly distributed bylaws to be reviewed and approved at the next meeting.  All PTO officers must submit a bio.

3.9.12:  Kelly submitted corrections and sent bios, waiting for further instructions. 4.9.12 - Waiting on further instruction.

Ø  Mrs. Spence brought up the need to get the end of the year Field Day back to how it used to be.  Wanted PTO to try to organize this and get volunteers involved.  A PTO officer’s only meeting to be set up by the beginning of 2012 to begin brainstorming.  Suggestion of combining this with Relay for Life was also discussed.  11.10.11 PTO will schedule a meeting with Amber Carver.  12.8.11 Sunshine met with Mrs. Carver and she is going to give us all of her materials.  We will continue to discuss this at future meetings.  1.12.12 Jessica Elkins was at the meeting as a representative for relay for life.  The Relay committee will help with the field day.  Field day will be held on 5.21.12 with a rain date of 5.22.12.  There was discussion about ordering field day t-shirts and students prepaying for snack tickets.2.9.12:   Officers will schedule a meeting in late Feb. early March to start planning for Field Day 3.9.12:  Planning meeting scheduled for March 25 at 12:30, also discussed looking into medals, bandanas, or ribbons/awards for all students instead of t-shirts.  Relay committee will handle concessions on that day as a station, as well as luminaries, face painting, walking, and banner signing.  Dress up Days for Relay will be May 14-May 18.  4.9.12 - Next field day meeting will be 4.23.12 @ 4 to discuss activities, etc.  Ribbons have been ordered and schedule of activities is 90% completed.  Requests for volunteers have been sent home to parents.

Ø  2.9.12:  Spring Fundraiser Kickoff will be February 17, Orders will be due on February 27, pickup tentatively scheduled for March 28.  4.9.12 – The Spring fundraiser profit was only $2,640.00, which was around $5k less profit than last spring – discussions were had regarding possibly changing the time/month next spring due to multiple other fundraisers or possible changing the type of fundraiser.  The trash bags seemed to help the sales last spring.

Ø  2.9.12:  Box Tops, need to research eboxtops, Mr. Deel submitted 3.9.12:  Box Tops were mailed, waiting on check to arrive, eboxtops for Mr. Deel will be address when check arrives.  4.9.12  We should be receiving a check for $3160.40 according to the box tops website for the latest box tops submissions, which is $920.20 more than last year J

New Business:               

Ø  4.9.12  PTO - Teacher Appreciation 5.9.12 We will provide food (cake or something similar?) and also each employee (Teachers/Aides/Clerical, etc) will receive a $10 Staples card.  Kelly will get cards and Debbie will get food.

Ø  4.9.12 Discussion was made regarding making a PTO newsletter (Quarterly) to send home with students so parents can be aware of upcoming fundraisers and other pertinent info.

Next Meeting:  May 7, 2012 – 4:00pm – SEFE

NOTE DATE/TIME CHANGE!!

Submitted By:  Karmen York – 4.11.12